Framework of chemical inventory management system based on ethnographic research

Juhana Salim, Zaiha Nadiah Zainal Abidin, Hazilah Mohd Amin, Onn Azraai Puade, Nor Azan Mat Zin, Salmijah Surif, Osman Hassan

Research output: Contribution to journalArticle

Abstract

Managing chemical products is a challenge in both chemical industry and academic institutions as the huge amount of chemicals resulted in problems of management, monitoring and stock control of chemicals Despite the fact that chemical inventory can be maintained using a number of software developed by several companies around the world, many tend to concentrate on the basic classification of chemicals for the purpose of systematic storage and retrieval of the chemicals to meet the requirements of users. This study aims to investigate and identify the proactive management of chemicals in order to design a framework for chemical inventory management system (CIMS) that would help improve chemical management by including networking, operating and notification facilities of the stock. The study was conducted in two stages. The first stage focused on designing a framework for the development of a CIMS based on ethnographic study at the Faculty of Science and Technology, Universiti Kebangsaan Malaysia. The second stage involved the development of a web-based CIMS prototype. Ethnographic study was conducted to identify the routines and workflow involved in the management of chemicals. Data was collected through observations, document analysis and interviews with professors, science officers, information system experts, lecturers and students. Based on the analysis of data collected from the ethnographic study, the CIMS framework is designed. In the framework, the key elements identified were metadata from Material Safety Data Sheet (MSDS), acquisition, classification and storage of chemicals. To ensure that stock control can be maintained efficiently, web-based alarm and notification technology are integrated in the CIMS framework. Based on the framework, the CIMS prototype was developed using the Spiral Mode. The result showed that prototype is able to accommodate the process of chemical request and stock control efficiently. The alarm and notification technique used is found effective in monitoring chemicals where the stock level falls below the predetermined minimal level.

Original languageEnglish
Pages (from-to)118-128
Number of pages11
JournalJournal of Theoretical and Applied Information Technology
Volume36
Issue number1
Publication statusPublished - 2012

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Inventory Management
Inventory control
Framework
Prototype
Web-based
Monitoring
Document Analysis

Keywords

  • Chemical inventory management system
  • Ethnography study
  • Material safety data sheet (MSDS)
  • Notification technique

ASJC Scopus subject areas

  • Computer Science(all)
  • Theoretical Computer Science

Cite this

Framework of chemical inventory management system based on ethnographic research. / Salim, Juhana; Abidin, Zaiha Nadiah Zainal; Mohd Amin, Hazilah; Puade, Onn Azraai; Mat Zin, Nor Azan; Surif, Salmijah; Hassan, Osman.

In: Journal of Theoretical and Applied Information Technology, Vol. 36, No. 1, 2012, p. 118-128.

Research output: Contribution to journalArticle

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