Electronic records management system adoption readiness framework for higher professional education institutions in Yemen

Research output: Contribution to journalArticle

20 Citations (Scopus)

Abstract

Electronic records (e-records) are used to provide proof of organizational activities. E-records are crucial in complementing business functions, an essential tool to assess organizational performance and are the core of good governance. Erecords in Higher Professional Education (HPE) institutions contain valuable information in running the education business in an efficient and effective manner, supplying services consistently and in supporting effective performance evaluation and decisions. There are serious consequences and risk awaiting when the administrators of HPE are not based on information contained in erecords in making decisions. Well-informed decision makings would thus be impossible if electronic records are not efficiently and effectively managed the using system. Therefore, Electronic Records Management System (ERMS) is an effective and efficient tool to hinder such a problem. Voluminous electronic records are created every day in HPE. The record keepers inclusive of records managers, archivists, administrators and IT personnel, who are the people essentially involved in creating, maintaining and preserving the contents of the e-records. Thus, this personnel participating in the records keeping should identify the readiness of the HPE institutions to adopt ERMS. Therefore, the aim of this paper is to investigate the readiness of the Yemeni HPE institutions to adopt the ERMS. The study involves interviewing 20 specialists from Yemeni HPE institutions who are involved in ERMS. The findings showed that in order to promote effective ERMS readiness in the HPE institutions, there should be a framework to be used as guidance in such process.

Original languageEnglish
Pages (from-to)804-811
Number of pages8
JournalInternational Journal on Advanced Science, Engineering and Information Technology
Volume6
Issue number6
DOIs
Publication statusPublished - 2016

Fingerprint

Records management
Yemen
professional education
Forms and Records Control
management information systems
educational institutions
Professional Education
higher education
electronics
Education
Administrative Personnel
Decision Making
human resources
decision making
Decision making
Personnel
governance
Industry
Managers
education

Keywords

  • Electronic records management system
  • ERMS adoption
  • Higher professional education
  • Policy
  • Yemen

ASJC Scopus subject areas

  • Agricultural and Biological Sciences(all)
  • Computer Science(all)
  • Engineering(all)

Cite this

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title = "Electronic records management system adoption readiness framework for higher professional education institutions in Yemen",
abstract = "Electronic records (e-records) are used to provide proof of organizational activities. E-records are crucial in complementing business functions, an essential tool to assess organizational performance and are the core of good governance. Erecords in Higher Professional Education (HPE) institutions contain valuable information in running the education business in an efficient and effective manner, supplying services consistently and in supporting effective performance evaluation and decisions. There are serious consequences and risk awaiting when the administrators of HPE are not based on information contained in erecords in making decisions. Well-informed decision makings would thus be impossible if electronic records are not efficiently and effectively managed the using system. Therefore, Electronic Records Management System (ERMS) is an effective and efficient tool to hinder such a problem. Voluminous electronic records are created every day in HPE. The record keepers inclusive of records managers, archivists, administrators and IT personnel, who are the people essentially involved in creating, maintaining and preserving the contents of the e-records. Thus, this personnel participating in the records keeping should identify the readiness of the HPE institutions to adopt ERMS. Therefore, the aim of this paper is to investigate the readiness of the Yemeni HPE institutions to adopt the ERMS. The study involves interviewing 20 specialists from Yemeni HPE institutions who are involved in ERMS. The findings showed that in order to promote effective ERMS readiness in the HPE institutions, there should be a framework to be used as guidance in such process.",
keywords = "Electronic records management system, ERMS adoption, Higher professional education, Policy, Yemen",
author = "Muaadh Mukred and {Mohammad Yusof}, Zawiyah and Mokhtar, {Umi Asma`} and {Abdul Manap}, Nazura",
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