Chemical inventory control management system

Juhana Salim, Zaiha Nadiah Zainal Abidin, Nor Azan Mat Zin, Hazilah Mohd Amin, Onn Azraai Puade, Salmijah Surif, Osman Hassan

Research output: Chapter in Book/Report/Conference proceedingConference contribution

1 Citation (Scopus)

Abstract

In an academia, specifically the Science and Technology Faculty, managing chemical information and products is vital. As chemical products are used by students and lecturers for their research and study, an up-to-date chemical inventory is an important component of the departmental Chemical Inventory Management System. A chemical inventory management system may contain a database that tabulates the chemicals in the laboratory, along with information essential for their proper management. The typical chemistry department at a doctoral research extensive university with many research active faculty members can include dozens of research laboratories, several prep rooms, and several chemical storage rooms. The chemical inventory that is contained at a typical chemistry department can easily tally 10,000 chemical entries. In a department where chemical resources are not centralized, the amount of distributed chemical resources available can constitute an obstacle for finding the needed chemical. There can be problems of excess of certain hazardous materials if there is no central control of the chemical resources. On the other hand, deficiency of certain chemicals in certain chemical storage rooms or laboratories may interrupt the research and teaching activities in the Science Faculty. Many chemical inventory systems exist for retrieving chemical inventories, transmitting chemical records electronically to other facilities and evaluating compliance with environmental and other regulations. The type of chemical inventory software that one selects should be based on the department's needs. However, the prior art solutions have targeted specific solutions for a specific user which makes it very expensive and difficult for many businesses and institutions to meet the comprehensive requirements involved with using toxic and hazardous materials. It was found that none of the prior art systems do the following: 1) true unique inventory tracking methodology, 2) support both bar code and non-bar code tracking, 3) provide comprehensive hazardous/material label printing capabilities that address regulatory compliance issues, 4) incorporate an international design element (important today with the increase in international trade and transfer of information in the ever evolving global community), or 5) provide a communication networks for users. Furthermore, prior art systems have limited cross platform capabilities and the designs are typically not user friendly. This research aims to design and develop a Chemical Inventory Control Management System (CIMS) to guide laboratory personnel as they purchase, store, and conduct chemical inventory updates. The chemical inventory can be maintained by using a web based inventory system which makes the flow in maintaining stocks, ordering, purchasing, usage a centralized one. Students and lecturers can log in to the web based system and they can find out whether the chemical product that they want to use is available or not in the storage center that is distributed in various labs and research units. In this system, the information of the quantity and location of chemical products will be provided visually. User is required to fill up the form and submit directly online to the personnel in charge. Subsequently, user can print out the Material Safety Data Sheet (MSDS) information with the bar codes, sign the form and give it to person in charge at the chemical storage room. Another important component that this research will embark includes inventory (or stock) control method and system in the Chemical management system used in a university more particularly, to a stock-warning method and system suitable for support of inventory controls operations (or works) for chemicals.The proposed system will integrate the use of computer-supported, interactive visual representations of data to amplify cognition which can solve the complexity of information and increase the understanding of some vital information (Chittaro 2000).

Original languageEnglish
Title of host publicationCreating Global Economies through Innovation and Knowledge Management Theory and Practice - Proceedings of the 12th International Business Information Management Association Conference, IBIMA 2009
PublisherInternational Business Information Management Association, IBIMA
Pages1467-1472
Number of pages6
Volume1-3
Publication statusPublished - 2009
Event12th International Business Information Management Association Conference, IBIMA 2009 - Kuala Lumpur
Duration: 29 Jun 200930 Jun 2009

Other

Other12th International Business Information Management Association Conference, IBIMA 2009
CityKuala Lumpur
Period29/6/0930/6/09

Fingerprint

Inventory control
Hazardous materials
Management system
Bar codes
Personnel
Students
Toxic materials

Keywords

  • Chemical inventory system
  • Inventory control management system

ASJC Scopus subject areas

  • Business and International Management
  • Management Information Systems
  • Information Systems and Management

Cite this

Salim, J., Abidin, Z. N. Z., Mat Zin, N. A., Mohd Amin, H., Puade, O. A., Surif, S., & Hassan, O. (2009). Chemical inventory control management system. In Creating Global Economies through Innovation and Knowledge Management Theory and Practice - Proceedings of the 12th International Business Information Management Association Conference, IBIMA 2009 (Vol. 1-3, pp. 1467-1472). International Business Information Management Association, IBIMA.

Chemical inventory control management system. / Salim, Juhana; Abidin, Zaiha Nadiah Zainal; Mat Zin, Nor Azan; Mohd Amin, Hazilah; Puade, Onn Azraai; Surif, Salmijah; Hassan, Osman.

Creating Global Economies through Innovation and Knowledge Management Theory and Practice - Proceedings of the 12th International Business Information Management Association Conference, IBIMA 2009. Vol. 1-3 International Business Information Management Association, IBIMA, 2009. p. 1467-1472.

Research output: Chapter in Book/Report/Conference proceedingConference contribution

Salim, J, Abidin, ZNZ, Mat Zin, NA, Mohd Amin, H, Puade, OA, Surif, S & Hassan, O 2009, Chemical inventory control management system. in Creating Global Economies through Innovation and Knowledge Management Theory and Practice - Proceedings of the 12th International Business Information Management Association Conference, IBIMA 2009. vol. 1-3, International Business Information Management Association, IBIMA, pp. 1467-1472, 12th International Business Information Management Association Conference, IBIMA 2009, Kuala Lumpur, 29/6/09.
Salim J, Abidin ZNZ, Mat Zin NA, Mohd Amin H, Puade OA, Surif S et al. Chemical inventory control management system. In Creating Global Economies through Innovation and Knowledge Management Theory and Practice - Proceedings of the 12th International Business Information Management Association Conference, IBIMA 2009. Vol. 1-3. International Business Information Management Association, IBIMA. 2009. p. 1467-1472
Salim, Juhana ; Abidin, Zaiha Nadiah Zainal ; Mat Zin, Nor Azan ; Mohd Amin, Hazilah ; Puade, Onn Azraai ; Surif, Salmijah ; Hassan, Osman. / Chemical inventory control management system. Creating Global Economies through Innovation and Knowledge Management Theory and Practice - Proceedings of the 12th International Business Information Management Association Conference, IBIMA 2009. Vol. 1-3 International Business Information Management Association, IBIMA, 2009. pp. 1467-1472
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